3 HIDDEN COSTS OF DIY EVENT PLANNING – WHY HOST IS YOUR HASSLE-FREE SOLUTION
If you’ve ever attempted to plan an event yourself, you’ll know it’s not just about picking a date and venue – it’s a maze of coordinating suppliers, managing costs, and handling last-minute surprises.
While DIY might seem like the ultimate way to control every detail, it’s often more complex, costly, and time-consuming than anticipated. That’s where HOST comes in.
We specialise in making event planning seamless, efficient, and downright enjoyable.
Let’s explore three reasons why choosing HOST over DIY event planning is a game-changer for anyone who wants a successful, stress-free event experience.
1. Save time – without cutting corners
Event planning involves more hours than many anticipate.
From researching and contacting multiple suppliers to coordinating schedules, handling deposits, and managing logistics, time quickly adds up.
Our experience shows that, on average, HOST saves clients around 25 hours of planning time. That’s around 3 full days you could spend focusing on your day job rather than juggling countless emails, phone calls, and spreadsheets!
Our team handles every aspect, from setup to takedown, so you can relax, knowing all the details are in trusted hands.
Imagine spending those saved hours preparing for the fun bits of the event itself, connecting with your colleagues, or simply enjoying the run-up without the looming to-do list.
2. Control your budget with transparent pricing
One of the biggest pitfalls of DIY event planning is the unpredictable costs.
While sourcing everything yourself might seem like a budget-friendly approach, there’s often a minefield of hidden fees – from supplier markups, minimum spends, and service charges to last-minute add-ons that stretch the budget.
It’s not just the costs that catch you off guard – navigating minimum spend requirements can be overwhelming.
For example, venues often provide a spend figure (e.g. £7K) along with a selection of menus, leaving clients to work out what to order and in what quantities to meet the spend.
Even for seasoned event planners, this can be a tricky puzzle.
We make things simple by working directly with venues to create effective event packages that do the hard work for you.
For example, we might design a package that includes welcome drinks, a three-course dinner with wine, and a bar tab per head for after-dinner drinks.
It’s a straightforward starting point that can be tweaked to suit your needs – no guesswork, no hassle.
3. Reduce stress with a single, dedicated contact
Planning an event often means communicating with a small army of people – venues, caterers, entertainers, transport providers, and more.
Keeping everyone on the same page can be exhausting, especially when you’re not familiar with industry lingo or timelines.
HOST eliminates this headache by giving you a single, dedicated event planner who oversees the entire process, from initial brainstorming to the final goodbyes.
Our team of experts is skilled in coordinating with each supplier, managing timing down to the minute, and handling any hiccups along the way.
From last-minute requests to adjustments on the day of the event, we’re here to make sure it all flows smoothly so that you can focus on what matters: enjoying the experience with your team!
“HOST is my go-to for planning a work event. They really cut out all the fuss about timings and they always have a fabulous selection of events to choose from.
HOST always looks after us and makes the whole experience easy and enjoyable from the get-go. They have a great selection across London and explain the experience in detail answering any questions or needs for any individual.
Love how easy the website is to navigate too, they really do nail it across the board.”
Ready to ditch the DIY?
HOST brings the expertise, connections, and passion to create unforgettable events without the stress.
Say goodbye to surprise costs, chaotic coordination, and endless hours of planning.
Why not cut us out of the equation? Because we’re here to make every step of your event seamless, saving you time, money, and energy.
If you’re ready to enjoy a stress-free planning experience that makes you look like the HOST of the year, get in touch today.
Ready to start planning? Contact us or book a quick 10 minute consultation to make your next team event one to remember!